If you are receiving hundreds of messages per day, you can use flags to mark the important messages. Within the tool, you can select whether to delete incoming messages, keep the latest, or delete anything older than 10 days based on the senders email address. These are rules that run in Outlook instead of on the Exchange server. Sometimes notifications can distract you from your work. Backing up your data to the cloud via an automated service is critical. This will help you continue working even as emails fly into your mailbox. Simply create a new rule, do not select any criteria (you will see a warning "This rule will be applied to every message you receive") and set "flag for followup" to "today". For example, a rule that specifies that a message be printed cant run until it is completed on the server. Use keyboard shortcuts for your most frequent Outlook actions. Explore Microsoft Power Automate See how it works This window appears on the right side of the page, and it lets you see upcoming calendar items as well as your task list. After update to new version of the web it looks like this option disappeared. It can execute any rule against Junk Email folder automatically. Alternately, select Custom to create a Start date and Due date that doesnt appear on the list. The rule will be created regardless. You can use Sweep rules in Outlook to quickly delete unwanted emails in your Inbox. You can flag a message that you receive to remind yourself to follow up or take action later. The Ignore function removes all messages within a specific conversation into your Deleted Items folder. Meeting requests, task requests, and documents are considered messages. Assign a color category to an email message. Step 2: In the Rules and Alerts dialog box, click the New Rule button. For instance, to set your rule to apply only to unread emails, click the Only items that are checkbox in the More Choices tab, then select the Unread option from the drop-down menu. By default, the following flag options are available. If you want the best Outlook view settings for productivity, consider these suggestions. For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders' messages you want to flag, then click follow up at this time to select a flag and a follow up date. If you are more accustomed to Gmail, you may find the reading pane set up in Outlook to be a bit of a pain. To do that, click File > Info > Manage Rules & Alerts . Choose the account you want to sign in with. On Outlook desktop client, how do I set up a rule to auto apply a flag as soon as an email has come in? Reminders are pop-up alerts that appear when action is required. WebBy flagging email messages, you can track responses to messages that you send. All Rights Reserved. Select the category to assign to this rule by clicking a category in theStep 2 section below, before clicking OK, thenNext. For example, you can flag messages for follow up and mark a message as high importance. To view more options, select Create Rule. However, it only works when email arrive in your mailbox. Check the Reminder box, enter date and time, and then select OK. An alarm bell icon will appear on the message. You can delete a rule when it's no longer necessary. ._3K2ydhts9_ES4s9UpcXqBi{display:block;padding:0 16px;width:100%} Maintaining folders is one of the easiest ways to execute Outlook email management. Run AutoArchive every N days. ._3bX7W3J0lU78fp7cayvNxx{max-width:208px;text-align:center} Select to flag the message. If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. In the Step 1: Select condition(s) box, any condition you set on the previous screen is checked. Select OK to close the dialog box. SelectApply rule on messages I receive before clickingNext. Not exactly what you want but close enough. ._38lwnrIpIyqxDfAF1iwhcV{background-color:var(--newCommunityTheme-widgetColors-lineColor);border:none;height:1px;margin:16px 0}._37coyt0h8ryIQubA7RHmUc{margin-top:12px;padding-top:12px}._2XJvPvYIEYtcS4ORsDXwa3,._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px}._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{background-position:50%;background-repeat:no-repeat;background-size:100%;height:54px;width:54px;font-size:54px;line-height:54px}._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4,.icon._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4{filter:blur()}.eGjjbHtkgFc-SYka3LM3M,.icon.eGjjbHtkgFc-SYka3LM3M{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px;background-position:50%;background-repeat:no-repeat;background-size:100%;height:36px;width:36px}.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4,.icon.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4{filter:blur()}._3nzVPnRRnrls4DOXO_I0fn{margin:auto 0 auto auto;padding-top:10px;vertical-align:middle}._3nzVPnRRnrls4DOXO_I0fn ._1LAmcxBaaqShJsi8RNT-Vp i{color:unset}._2bWoGvMqVhMWwhp4Pgt4LP{margin:16px 0;font-size:12px;font-weight:400;line-height:16px}.icon.tWeTbHFf02PguTEonwJD0{margin-right:4px;vertical-align:top}._2AbGMsrZJPHrLm9e-oyW1E{width:180px;text-align:center}.icon._1cB7-TWJtfCxXAqqeyVb2q{cursor:pointer;margin-left:6px;height:14px;fill:#dadada;font-size:12px;vertical-align:middle}.hpxKmfWP2ZiwdKaWpefMn{background-color:var(--newCommunityTheme-active);background-size:cover;background-image:var(--newCommunityTheme-banner-backgroundImage);background-position-y:center;background-position-x:center;background-repeat:no-repeat;border-radius:3px 3px 0 0;height:34px;margin:-12px -12px 10px}._20Kb6TX_CdnePoT8iEsls6{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-bottom:8px}._20Kb6TX_CdnePoT8iEsls6>*{display:inline-block;vertical-align:middle}.t9oUK2WY0d28lhLAh3N5q{margin-top:-23px}._2KqgQ5WzoQRJqjjoznu22o{display:inline-block;-ms-flex-negative:0;flex-shrink:0;position:relative}._2D7eYuDY6cYGtybECmsxvE{-ms-flex:1 1 auto;flex:1 1 auto;overflow:hidden;text-overflow:ellipsis}._2D7eYuDY6cYGtybECmsxvE:hover{text-decoration:underline}._19bCWnxeTjqzBElWZfIlJb{font-size:16px;font-weight:500;line-height:20px;display:inline-block}._2TC7AdkcuxFIFKRO_VWis8{margin-left:10px;margin-top:30px}._2TC7AdkcuxFIFKRO_VWis8._35WVFxUni5zeFkPk7O4iiB{margin-top:35px}._1LAmcxBaaqShJsi8RNT-Vp{padding:0 2px 0 4px;vertical-align:middle}._2BY2-wxSbNFYqAy98jWyTC{margin-top:10px}._3sGbDVmLJd_8OV8Kfl7dVv{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;margin-top:8px;word-wrap:break-word}._1qiHDKK74j6hUNxM0p9ZIp{margin-top:12px}.Jy6FIGP1NvWbVjQZN7FHA,._326PJFFRv8chYfOlaEYmGt,._1eMniuqQCoYf3kOpyx83Jj,._1cDoUuVvel5B1n5wa3K507{-ms-flex-pack:center;justify-content:center;margin-top:12px;width:100%}._1eMniuqQCoYf3kOpyx83Jj{margin-bottom:8px}._2_w8DCFR-DCxgxlP1SGNq5{margin-right:4px;vertical-align:middle}._1aS-wQ7rpbcxKT0d5kjrbh{border-radius:4px;display:inline-block;padding:4px}._2cn386lOe1A_DTmBUA-qSM{border-top:1px solid var(--newCommunityTheme-widgetColors-lineColor);margin-top:10px}._2Zdkj7cQEO3zSGHGK2XnZv{display:inline-block}.wzFxUZxKK8HkWiEhs0tyE{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button);cursor:pointer;text-align:left;margin-top:2px}._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0{display:none}.yobE-ux_T1smVDcFMMKFv{font-size:16px;font-weight:500;line-height:20px}._1vPW2g721nsu89X6ojahiX{margin-top:12px}._pTJqhLm_UAXS5SZtLPKd{text-transform:none} Use these Outlook email management best practices alongside Clean Email, the best email management software for Outlook. ._3oeM4kc-2-4z-A0RTQLg0I{display:-ms-flexbox;display:flex;-ms-flex-pack:justify;justify-content:space-between} Under Flag for Recipients, select a flag in the Flag to list. To add a rule that applies to emails from a specific sender,type the email address in the From box, separating multiple email addresses with a semi-colon. Note: The Like button may not be supported for some users in the latest Outlook web version. Am I missing something? 2. The messages you select will be deleted and all future messages will be blocked from your mailbox. Use the following steps to learn how to create a rule using the Rules Wizard. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK. Click Add. You can do this in both Outlook web and the Outlook desktop application. WebFlag all emails from your manager By Microsoft Whenever your manager sends you an email to your Office 365 Inbox, this flow will automatically flag it. The color category will be applied to your emails, as per the criteria you selected. Select a flag for when you want to be reminded about this message. Then click Next. To do this, simply go to View Layout, then click on To-Do Bar and press Normal. Select the Subject field only option in the drop-down menu below to only search the subject field for your chosen keywords, or the Subject field and message body option to search the entire email. For some people, it makes the most sense to have folders based on what needs to happen next (reply, task, read, etc.) Outlook already uses conditional formatting rules for specific scenarios, as youll see from the Conditional Formatting settings window. The Microsoft Graph API supports accessing data in users' primary mailboxes and in shared mailboxes. If the To-Do Bar or Tasks is configured to show all tasks and to-do items regardless of whether they are complete or not, the message appears until you delete it from your Mail folders. Headquartered in Santa Barbara, California. For more details, check the link below: https://www.youtube.com/watch?v=mFqUUlNxQaA Share Improve this answer Follow answered May 27, 2018 at 9:09 user2536008 215 1 5 Automated 590 Try it now Work less, do more Connect your favorite apps to automate repetitive tasks. 12 people found this To create a New color category, select New, type a name, select a color, and select OK. From here, you can easily select a folder like Social notifications and delete thousands of emails with a few clicks. The data can be calendar, mail, or personal contacts stored in a mailbox in the cloud on Exchange Online as part of Microsoft 365, or on Exchange on-premises in a hybrid deployment. Now, all your messages with the same subject will be together. In the Step 2: Edit the rule description box, click on any additional underlined conditions you just added. One of these tips includes using Clean Email to manage your inbox automatically. There are three types of rules you can create with the Rules Wizard. Rules that affect messages that you send arent applied to task requests and meeting requests. To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send. Have a look at RunJunkRules for Outlook 2013/2016/2019 add-in (yes it's mine ;)). Although theres nothing wrong with the Outlook classic view, it often leaves something to be desired. If a meeting request is automatically moved to the Deleted Items folder, the meeting isnt added to the Calendar. The To-Do Bar pane opens and shows all flags. WebStep 1: Shift to the Mail view, open the specified mail folder, and click the Rules > Manage Rules & Alerts on the Home tab. We all receive dozens of junk emails each day. To flag a new message both for you and the recipients, do the following: On the Message tab, in the Tags group, select Follow Up, and then select Add Reminder. In Tasks, you can change the view to see all completed items (until the item is deleted). Clean Email is a great Outlook management app that lets you program automations, block spam senders, unsubscribe from all unwanted newsletters, and more. To do this, just go to Settings Reading Pane. Generally, we use inbox rule in Outlook to help us manage emails in Outlook. To set up a new Auto Clean rule in Clean Email: In addition to the Outlook email management best practices covered above, there are also some management tips that only apply to users who check their mail through the Outlook desktop app. This also deletes the message in your Mail folders. numstheword 8 mo. As you already know, in Outlook 2010 and later, Auto Archive settings can be accessed via File > Options > Advanced > AutoArchive Settings The detailed information about each option will help you take the process under your full control. .c_dVyWK3BXRxSN3ULLJ_t{border-radius:4px 4px 0 0;height:34px;left:0;position:absolute;right:0;top:0}._1OQL3FCA9BfgI57ghHHgV3{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;-ms-flex-pack:start;justify-content:flex-start;margin-top:32px}._1OQL3FCA9BfgI57ghHHgV3 ._33jgwegeMTJ-FJaaHMeOjV{border-radius:9001px;height:32px;width:32px}._1OQL3FCA9BfgI57ghHHgV3 ._1wQQNkVR4qNpQCzA19X4B6{height:16px;margin-left:8px;width:200px}._39IvqNe6cqNVXcMFxFWFxx{display:-ms-flexbox;display:flex;margin:12px 0}._39IvqNe6cqNVXcMFxFWFxx ._29TSdL_ZMpyzfQ_bfdcBSc{-ms-flex:1;flex:1}._39IvqNe6cqNVXcMFxFWFxx .JEV9fXVlt_7DgH-zLepBH{height:18px;width:50px}._39IvqNe6cqNVXcMFxFWFxx ._3YCOmnWpGeRBW_Psd5WMPR{height:12px;margin-top:4px;width:60px}._2iO5zt81CSiYhWRF9WylyN{height:18px;margin-bottom:4px}._2iO5zt81CSiYhWRF9WylyN._2E9u5XvlGwlpnzki78vasG{width:230px}._2iO5zt81CSiYhWRF9WylyN.fDElwzn43eJToKzSCkejE{width:100%}._2iO5zt81CSiYhWRF9WylyN._2kNB7LAYYqYdyS85f8pqfi{width:250px}._2iO5zt81CSiYhWRF9WylyN._1XmngqAPKZO_1lDBwcQrR7{width:120px}._3XbVvl-zJDbcDeEdSgxV4_{border-radius:4px;height:32px;margin-top:16px;width:100%}._2hgXdc8jVQaXYAXvnqEyED{animation:_3XkHjK4wMgxtjzC1TvoXrb 1.5s ease infinite;background:linear-gradient(90deg,var(--newCommunityTheme-field),var(--newCommunityTheme-inactive),var(--newCommunityTheme-field));background-size:200%}._1KWSZXqSM_BLhBzkPyJFGR{background-color:var(--newCommunityTheme-widgetColors-sidebarWidgetBackgroundColor);border-radius:4px;padding:12px;position:relative;width:auto} Open any message that is a response to the original message, select the InfoBar, and then select Open original flagged message. If either the Reminder check box for Flag for Me or the Flag for Recipients is selected, specify a time for a reminder. You can create this rule directly from a message you've already received. For example, you can check except if it is marked as importance to ensure that any messages marked with a specific importance level aren't flagged for follow up. You can set the action for your rule at the next stage. Whether you know all there is about how to customize Outlook or youre just starting out, these Outlook email management tips can help you optimize your Outlook experience. In the Step 2: Edit the rule description box, click on any additional underlined actions you just added. Within Outlook, you can do a couple things to automatically organize messages. In theAdvanced View Settings window, click Conditional Formatting. When rules are applied, delivery receipts, read receipts, voting responses, and Automatic Replies (Out of Office notifications) are processed as if they're messages. If you want to run this rule on messages you've already received, check Run this rule now on messages already in "Inbox.". Then click Next. However, you can easily disable that if you desire. Just like the desktop app, some Outlook email management tools only work on the web version. Backblaze is the solution I use and recommend. You can also make sure that you follow up on messages that you receive. You can clear the Flag for Recipients check box to customize flags that only you see. Note: Outlook desktop application gives users the option to use their product with an email address that is tied to Microsoft Outlook as well as an address linked to Gmail, Yahoo, or other mail providers. WebMicrosoft Outlook 2016 training video on how to flag your email messages for follow up which includes a pop up reminder in Outlook. Although the desktop version of Outlook offers some automation processes, it is somewhat limited and not consistently accurate. Check the box to Enable Forwarding. In fact, the app offers many valuable features that make email management a breeze. Luckily, you can mute notifications on the Outlook desktop app if you want to. However, if you're owning a work or a school account, you can try this Power Automate to see if you can create some flows which would do it for you: https://us.flow.microsoft.com/en-us/ You can also use Outlook rules to apply categories to certain emails automatically. To Rename a category color, in the Color Category box, select a color category, and then select Rename. Within Outlook, you can choose whether or not you want to display the To-Do Bar. Its near the top-left corner of the screen. ._1QwShihKKlyRXyQSlqYaWW{height:16px;width:16px;vertical-align:bottom}._2X6EB3ZhEeXCh1eIVA64XM{margin-left:3px}._1jNPl3YUk6zbpLWdjaJT1r{font-size:12px;font-weight:500;line-height:16px;border-radius:2px;display:inline-block;margin-right:5px;overflow:hidden;text-overflow:ellipsis;vertical-align:text-bottom;white-space:pre;word-break:normal;padding:0 4px}._1jNPl3YUk6zbpLWdjaJT1r._39BEcWjOlYi1QGcJil6-yl{padding:0}._2hSecp_zkPm_s5ddV2htoj{font-size:12px;font-weight:500;line-height:16px;border-radius:2px;display:inline-block;margin-right:5px;overflow:hidden;text-overflow:ellipsis;vertical-align:text-bottom;white-space:pre;word-break:normal;margin-left:0;padding:0 4px}._2hSecp_zkPm_s5ddV2htoj._39BEcWjOlYi1QGcJil6-yl{padding:0}._1wzhGvvafQFOWAyA157okr{font-size:12px;font-weight:500;line-height:16px;border-radius:2px;margin-right:5px;overflow:hidden;text-overflow:ellipsis;vertical-align:text-bottom;white-space:pre;word-break:normal;box-sizing:border-box;line-height:14px;padding:0 4px}._3BPVpMSn5b1vb1yTQuqCRH,._1wzhGvvafQFOWAyA157okr{display:inline-block;height:16px}._3BPVpMSn5b1vb1yTQuqCRH{background-color:var(--newRedditTheme-body);border-radius:50%;margin-left:5px;text-align:center;width:16px}._2cvySYWkqJfynvXFOpNc5L{height:10px;width:10px}.aJrgrewN9C8x1Fusdx4hh{padding:2px 8px}._1wj6zoMi6hRP5YhJ8nXWXE{font-size:14px;padding:7px 12px}._2VqfzH0dZ9dIl3XWNxs42y{border-radius:20px}._2VqfzH0dZ9dIl3XWNxs42y:hover{opacity:.85}._2VqfzH0dZ9dIl3XWNxs42y:active{transform:scale(.95)} To get started, youll need to create a new conditional formatting rule. WebFirst, write a new email in Outlook. The example below shows an advanced search for all emails that contain Ben in theSubject field. Pin a message Note: To pin a message or see pinned messages, your inbox must be sorted by date. You can, as mentioned above, create a macro that moves the emails from one folder to another and then run that macro automatically when the user launches Outlook. Alternatively, you can turn the list on in Settings. Select Next . 2015-2023 Clean Email, LLC. 2. Regardless who sent the email. ._2cHgYGbfV9EZMSThqLt2tx{margin-bottom:16px;border-radius:4px}._3Q7WCNdCi77r0_CKPoDSFY{width:75%;height:24px}._2wgLWvNKnhoJX3DUVT_3F-,._3Q7WCNdCi77r0_CKPoDSFY{background:var(--newCommunityTheme-field);background-size:200%;margin-bottom:16px;border-radius:4px}._2wgLWvNKnhoJX3DUVT_3F-{width:100%;height:46px} Client-only rules can only run when Outlook is running. Click a message containing a word or phrase you want to filter. WebTo block someone in Outlook.com, select the messages or senders you want to block. This spam is a kind of rubbish Outlook rules can help you automate everyday Outlook inbox management tasks like marking items as spam, deleting messages, or moving messages from specific senders into folders. Explore subscription benefits, browse training courses, learn how to secure your device, and more. The next stage allows you to select any exceptions to this rule. Note:Follow Up flags are used for actionable items only. Flagged messages appear in the To-Do Bar, in Tasks, and in the Calendar Daily Task List. Specify how often you want AutoArchive to run. ._3Z6MIaeww5ZxzFqWHAEUxa{margin-top:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._3EpRuHW1VpLFcj-lugsvP_{color:inherit}._3Z6MIaeww5ZxzFqWHAEUxa svg._31U86fGhtxsxdGmOUf3KOM{color:inherit;fill:inherit;padding-right:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._2mk9m3mkUAeEGtGQLNCVsJ{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:18px;color:inherit} On the File tab, choose Manage Rules & Alerts, and on the E-mail Rules tab, choose Run Rules Now. In theStep 2 area below, click on the criteria again (underlined in blue). The name of your category will appear below the email subject in the email view. The encryption measures we use also keep all of your messages safe and secure. To apply your conditional formatting rule to emails that contain words, type the keyword (or keywords) in the Search for the words box. Some standout features include: Even though it is a third-party application, Clean Email was designed with your privacy as a top priority. Outlook email management tips like this are especially beneficial for those who only set aside limited times each day to deal with email. To see your flagged email tasks, navigate to the list menu, then select Flagged email > Create . For Outlook 2010: Go to the View tab. If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isnt tracked by the original item. By default, a reminder accompanies the task. A flag reminder appears, and you want to remove the flag. Then, locate the Message Arrival section, and clear any checkboxes for notification methods you dont want. After you send a message that uses a flag, you can search for responses. You can pin mails, but not flag. Give an appropriate name to your rule, then clickFont to set your formatting options like font, color, and size. Created on February 8, 2020 Create rule to flag mails Hi, Long long time ago, there was option on outlook.com to create a rule that will flag selected mails for follow up. Remove a Follow Up Flag Right-click the email message. The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. Once the formatting style for your rule is set, click theCondition button. If Outlook can find the email address in your existing mailbox, select it from the list that appears, then clickOK. An unofficial subreddit for all discussions related to Outlook apps and services. If you use a Microsoft Exchange account and move your sent items to an Outlook Data File (.pst) either manually or with AutoArchive, this feature isnt available. Please be sure to have read our Rules of Conduct and be cognisant of how the system works here. Select one of the options. Sometimes it is hard to keep up with messages that are part of the same chain. 1. Outlook automatically suggests creating a rule based on the sender and the recipients. Messages from people who are members of the Contact Group arent moved to the specified folder. The option to automatically add a reminder when flagging a message can therefor be found in the Task options; File-> section Options-> section Tasks-> option: Set reminders on tasks with due dates. Dont forget to boost your Outlook productivity even further by using additional Outlook rules and follow-up flags to keep track of email chains and important tasks. Select the email message for which you want to set the reminder. Select View Settings. Select to unflag the message. On the fourth page of the Rules Wizard, you can add any exceptions to your rule. ._3Qx5bBCG_O8wVZee9J-KyJ{border-top:1px solid var(--newCommunityTheme-widgetColors-lineColor);margin-top:16px;padding-top:16px}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN{margin:0;padding:0}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;display:-ms-flexbox;display:flex;-ms-flex-pack:justify;justify-content:space-between;-ms-flex-align:center;align-items:center;margin:8px 0}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ.QgBK4ECuqpeR2umRjYcP2{opacity:.4}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ label{font-size:12px;font-weight:500;line-height:16px;display:-ms-flexbox;display:flex;-ms-flex-align:center;align-items:center}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ label svg{fill:currentColor;height:20px;margin-right:4px;width:20px;-ms-flex:0 0 auto;flex:0 0 auto}._3Qx5bBCG_O8wVZee9J-KyJ ._4OtOUaGIjjp2cNJMUxme_{-ms-flex-pack:justify;justify-content:space-between}._3Qx5bBCG_O8wVZee9J-KyJ ._4OtOUaGIjjp2cNJMUxme_ svg{display:inline-block;height:12px;width:12px}._2b2iJtPCDQ6eKanYDf3Jho{-ms-flex:0 0 auto;flex:0 0 auto}._4OtOUaGIjjp2cNJMUxme_{padding:0 12px}._1ra1vBLrjtHjhYDZ_gOy8F{font-family:Noto Sans,Arial,sans-serif;font-size:12px;letter-spacing:unset;line-height:16px;text-transform:unset;--textColor:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColor);--textColorHover:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColorShaded80);font-size:10px;font-weight:700;letter-spacing:.5px;line-height:12px;text-transform:uppercase;color:var(--textColor);fill:var(--textColor);opacity:1}._1ra1vBLrjtHjhYDZ_gOy8F._2UlgIO1LIFVpT30ItAtPfb{--textColor:var(--newRedditTheme-widgetColors-sidebarWidgetTextColor);--textColorHover:var(--newRedditTheme-widgetColors-sidebarWidgetTextColorShaded80)}._1ra1vBLrjtHjhYDZ_gOy8F:active,._1ra1vBLrjtHjhYDZ_gOy8F:hover{color:var(--textColorHover);fill:var(--textColorHover)}._1ra1vBLrjtHjhYDZ_gOy8F:disabled,._1ra1vBLrjtHjhYDZ_gOy8F[data-disabled],._1ra1vBLrjtHjhYDZ_gOy8F[disabled]{opacity:.5;cursor:not-allowed}._3a4fkgD25f5G-b0Y8wVIBe{margin-right:8px} the rule you've shown in your initial message doesn't work automatically but can be executed manually against any folder in Outlook desktop. In the Flag to list, select the flag text that you want to appear. In the Custom box, for Flag to, select Follow up or type a description. Microsoft offers several quick actions, including Today, Tomorrow, or Next Week.. Select OK. Delete the flagged message in the To-Do Bar. ._2Gt13AX94UlLxkluAMsZqP{background-position:50%;background-repeat:no-repeat;background-size:contain;position:relative;display:inline-block} Hey, I'm not OP but I have the same question. ._1aTW4bdYQHgSZJe7BF2-XV{display:-ms-grid;display:grid;-ms-grid-columns:auto auto 42px;grid-template-columns:auto auto 42px;column-gap:12px}._3b9utyKN3e_kzVZ5ngPqAu,._21RLQh5PvUhC6vOKoFeHUP{font-size:16px;font-weight:500;line-height:20px}._21RLQh5PvUhC6vOKoFeHUP:before{content:"";margin-right:4px;color:#46d160}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{display:inline-block;word-break:break-word}._22W-auD0n8kTKDVe0vWuyK{font-weight:500}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{font-size:12px;line-height:16px}._244EzVTQLL3kMNnB03VmxK{font-weight:400;color:var(--newCommunityTheme-metaText)}._2xkErp6B3LSS13jtzdNJzO{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-top:13px;margin-bottom:2px}._2xkErp6B3LSS13jtzdNJzO ._22W-auD0n8kTKDVe0vWuyK{font-size:12px;font-weight:400;line-height:16px;margin-right:4px;margin-left:4px;color:var(--newCommunityTheme-actionIcon)}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y{border-radius:4px;box-sizing:border-box;height:21px;width:21px}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(2),._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(3){margin-left:-9px} Tips like this are especially beneficial for those who only set aside limited times each day to keep with! 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