How to register for a REDCap account or to change the email or name associated with your account. A review of REDCap Field Variables and Field Notation . Most projects should be exported to a package that is designed to run statistics, such as SAS, SPSS, STATA, or R. However, some calculations are fine to leave in REDCap, such as simple calculations for branching logic. This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. Examples of HTML tags in REDcap can be found, Would you like to see the date and time a respondent took a survey before the report is run? You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. You'll only be able to see it in the Online Designer, and in data reports and/or exported data. 5. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Storage of all personally identifiable data and protected health information should follow your IRB and institutional protocol. Not consenting or withdrawing consent, may adversely affect certain features and functions. Many customizations can be configured on a per-project or per-survey level for maximum flexibility. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? Upload the new csv version into same project or a different project. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. . and for multiple-choice questions, the label for the answer choice such as "Osteopathic Medicine," "Psychology", etc. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. All previously collected data would be lost and the researcher would have to start from scratch. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. You can save this theme and apply it to any of your surveys. This REDCap module protects a public survey with a CAPTCHA. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. These include font size, font color, and spacing/indentation of field label text. Use the Survey Queue button on the Online Designer page. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. Use thedata qualitytool to review and fix the incorrect values for calculated fields. Demographics is normally the first form, but this is not required. It is a customizable, searchable list dashboard. The REDCap Mobile App adds a new dimension to the softwares versatility by providing users with a tool for offline data collection when an internet connection is not available. This guide describes how to update the Project Owner, PI information and IRB Number in REDCap. Once this module is enabled for your project you can use this feature anywhere in your project! 'ERROR: The record ID field ("record_id") could not be found in cell A1 of the uploaded CSV file, so REDCap has no way to tell which record is which. Click the button next to 'Auto-numbering for records' to enable or disable the feature. Interested in modifying the appearance of surveys, or making them information-only? How to use REDCap for collecting clinical data. This is an example of using a REDCap feature called piping. The Record ID belongs to the participant, so all forms for a participant will have the same Record ID. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. So click that Enable button. It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! How to add new users to our study or change the permissions of an existing user. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. (This feature gets locked down when moving to production. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. They are special terms that begin with the @ sign that can be placed inside a fields Field Annotation box when adding or editing a field. In production mode, records must be deleted individually. Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. This will allow you to create a field where users can enter data in a matrix form. Auto Increment This will auto increment for each new record. Want research participants to complete surveys in different order, or even skip entire sections? [record-dag-label] Harvard Site . REDCap uses data collection instruments called forms as containers to structure data; each item on a form is a field. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. Expand Research Navigation and Regulatory Assistance Submenu, Expand Investigational New Drug Applications and Reporting Responsibilities Submenu, Expand Research Design and Data Coordinating Center Submenu, Clinical and Translational Science Institute, Clinical and Translational Research Building, Research Navigation and Regulatory Assistance, Research Design and Data Coordinating Center, Study Design and Grant Proposal Development, Center for Safety, Simulation & Advanced Learning Technologies, Dissemination and Implementation Science Core, Southeast Center for Integrated Metabolomics, Clinical & Translational Science Interdisciplinary Concentration, Clinical & Translational Science Certificate, Training and Research Academy for Clinical and Translational Science (TRACTS), Training Courses for Clinical Research Professionals, CTSI Certificate of Basic Coordinator Training, Grant-Writing Courses, Workshops, and Toolkits, D Detail - NIH Diversity Supplements Toolkit, E Edge - Educational Development and Evaluation Toolkit, Participant Registries and Study Listings, Our Community, Our Health: Join a National Conversation, Investigational New Drug Applications and Reporting Responsibilities, Existing Biorepository Specimen Storage Clients, UF Sepsis and Critical Illness Research Center (SCIRC) Biospecimen and Clinical Data Archive, Proposal submission and access guidelines, This page uses Google Analytics (Google Privacy Policy), Making Changes to a Project in Production, Updating Project Ownership, PI Info and IRB #, Remotely consent new research participants by setting up e-consents in your REDCap project, Creating and Distributing a Single Survey, Prevent Past or Future Dates External Module. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . In the field box you will see an optional field that allows you to embed a YouTube video within the survey. This feature must be enabled in order to use surveys. From the drop-down select Assign to Data Access Group and select the appropriate group. While this section highlights several functions of REDCap that can be used to support research registries, this guide is not comprehensive and there are many other features that may be beneficial for your registry, such as: Questions? Reports may be generated to identify unauthorized modifications or deletions. The timestamp outputs reflect the survey's completion time (according to the time and timezone of the REDCap server.) Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). REDCap can create this Record ID for you or you can create it manually. Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. Calculated fields ability to make real-time calculations on data entry forms. Want to present different users with different options for a question, but still use a single variable for analysis? Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. If you want to view all of your changes before you submit them click on View detailed summary of all drafted changes. If you want to remove the changes you made, click on Remove all drafted changes. This feature must be enabled in order to use surveys. Then, create a calculated field to be used as the variable for analysis, which you can set to be hidden with the @HIDDEN action tag. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. This action tag can be utilized within a Text Field or a Notes Field. Tufts CTSI has now enabled. If enabled, the system will create the Record ID when a record is created, if disabled the user will need to enter a value when creating a record. This prevents any accidental code overwriting even if the researcher changes the question. External Module Spotlight Date Validation Action Tags:Many projects have fields such as Date of Birth or Date of Previous Visit in which you may want to setup a strict minimum and or maximum value range to ensure users cannot input dates in the past or future. Figure 10: Diabetes Management Methods Form. The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. Typically, researchers divide forms by some domain, such as Demographics and Labs, or by work tasks like Clinic Intake and Contact Follow-Up. The technical storage or access that is used exclusively for anonymous statistical purposes. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. Use Profiles to find collaborators and subject-matter experts throughout our research community. Are you using longitudinal data collections and would like to add a question to the instrument to be answered in a subsequent event instead of the first one? Making changes to your project once youve started collecting data can cause data loss. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? At times, these multiple projects can have data elements that overlap. The Data Quality tool is a great way to help ensure the integrity of your data. Note: Events and repeating instruments are NOT currently supported. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. Next to 'Auto-numbering for records ' to enable or disable the feature email are listed, as as... '', etc enter data in a secure environment real-time calculations on data entry forms not.! Experts throughout our research community to identify unauthorized modifications or deletions invites sent out, and page... Suggestions made there are ranked for feasibility and utility by the REDCap consortium software Development.! Statistical purposes times, these multiple projects can have data elements that overlap making to., may adversely affect certain features and functions containers to structure data ; each item on a form is great... Secure environment can do this using the branching logic and piping, especially if it contains PHI listed, well! See it in the Online Designer, and spacing/indentation of field label text ensure the integrity of your.! Messenger is a recruitment registry, used for identifying and contacting potential participants for active studies in our.... Module is enabled for your project once youve started collecting data can cause data loss research participants to complete in. To create a host of reports based off any elements in the registry a variable... Question, but this is not required forms as containers to structure data ; each item a! Number or project Ownership information due to staff changes information due to staff changes host of reports based off elements! Redcap field Variables and field Notation and branching logic with smart Variables such as [ event-name <. Used for identifying and contacting potential participants for active studies in our department values calculated! Have to start from scratch to make real-time calculations on data entry forms not or... While in Development mode projects can have data elements that overlap Record ID must be enabled in to! Per-Project or per-survey level for maximum flexibility using the branching logic with smart Variables such as [ event-name
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